CONSTITUTION OF THE BOCC - Revised October 15, 2007

 

Goals:  The Goals of the British Officers' Cricket Club shall be the provision of a good standard of cricket, democratically organized, played in a gentlemanly spirit, with the provision of social interaction, in order to foster both the game of cricket and comradeship between members. Specifically, Goals will be:

 

To improve the quality of BOCC cricket, fixtures and membership

To maintain strong social traditions and interactions between members

To be a force in regional cricket

To provide a focused outlet for social cricket

To seek accountable Club management committed to all Club goals

To maximize members’ participation in Club affairs

To promote the interests of cricket generally in the USA

To generate appropriate revenues to support Club goals

 

 

I.                    The name of the club shall be "The British Officers' Cricket Club"

 

II.                 The colors of the club shall be the colors of The British Officers' Club

 

III.               Governance of the club shall be vested in an elected Club Committee and a Cricket Committee responsible for On-the-Field management. Additional ex-officio (non-voting) Officers shall be elected in General Meeting, to include the Hon. Secretary, the Fixture Secretary and the Webmaster, each of whom may attend Club Committee meetings by invitation.

 

IV.       The Club Committee shall consist of the President Emeritus during his lifetime, and five (5) Officers who shall be elected at the Annual General Meeting of the Club. The five annually elected Officers shall be the President, the Treasurer,  the Club Captain  a Social and Media Secretary, and a Grounds, Equipment and Apparel  Coordinator. A quorum shall be four (4) out of the five (5) elected Officers. Offices of the Club Committee may not be combined under one individual at any election. The President shall have a casting vote in the event of even voting.

 

V         The responsibilities of the Club Committee shall include, but not be limited to, the Constitution, Membership (including oversight of Article IX qualification), Treasury, Grounds, Capital and Fundraising Activities, Equipment and Apparel provision, Social and Media activities, Upholding Club Ethics and Discipline, the Appointment of Captains and Vice-Captains of the teams in being at the time (with input from the Club Captain), Oversight of the Cricket Committee’s actions (which are accountable to the Club Committee), Major Policies and all other aspects of BOCC activities not referenced elsewhere herein.    All meetings shall be minuted and will be made freely available to all members. All members shall have the right to petition any item directly to the Club Committee.

 

VI.               Eligibility to stand for Club Committee membership shall require a minimum of five (5) years membership of the BOCC or three (3) years of active service to the Club. “Active service” is defined as service to the Club in a defined off-the-field constitutional office or captaincy role.

 

VII.            The Cricket Committee shall comprise the Club Captain, appointed team Captains and Vice-Captains and the Fixture Secretary. The Cricket Committee shall be accountable to the Club committee and the Club Captain shall report to the Club Committee on behalf of the Cricket Committee. All meetings shall be minuted and will be made freely available to all members.

 

VIII.     Responsibilities of the Cricket Committee shall include: Execution of the playing goals of the Club, Conduct on the field of play, Publication of Selection Policy and implementation, Pitch preparation, Match fee collection, Umpiring and umpire payment, Practices and coaching, Day to day league interaction during the season, Maintenance of the score-book and playing statistics.

 

IX.       Membership shall be open, upon payment of appropriate fees, to Gentlemen who commit to play for no other club than the BOCC, except with the prior consent of the Club Committee. New members shall have the right to vote at a General Meeting of the Club if fully paid-up on or before May 1st. of the year in question. "Alumni Membership" may be offered at the discretion of the Club Committee to former Members. Alumni Members shall not be eligible to vote or be elected to a committee, but may be allowed to play on special occasions at the discretion of the Club Committee.

 

XI.       The annual subscription (due by May 1st of each year) and match fees shall be determined from time to time by the Club Committee.  Members shall be notified of any change prior to the start of the new season.

 

XII.      No reimbursement greater than $100.00 shall be made to any member for any expense on behalf of the club unless prior approval has been given by the President and the Treasurer.  The Treasurer shall keep a full record of all transactions and present a statement of accounts at each AGM.

 

XIII.     Proposals to the Club Committee to alter this constitution shall require at least a two-thirds supporting majority at an Annual General Meeting or Extraordinary General Meeting convened for that purpose. Members shall have 14 days notice of General Meetings, the Secretary using his best endeavors to ensure that the notice contains details of the major items for discussion. Proposals, signed by the proposer and seconder must be submitted to the Club Secretary a minimum of 10 days before any General Meeting. A final agenda to be circulated 7 days prior to the meeting.